The University of California, Los Angeles (“UCLA”) is committed to delivering information services that recognize and respect users’ privacy concerns. This Privacy Notice is intended to inform you of our general policies and practices regarding our collection, use, and disclosure of the information that you submit to us and that we collect from you during your use of this website.
By accessing or using this website, you acknowledge you have read, understood, and agree to our collection, storage, use, and disclosure of your personal information as described in this Privacy Policy.
Personal Information We Collect
Personal information is any kind of information that allows us to identify you, directly or indirectly, such as your name, contact details, or address. We may collect and process the following personal information about you:
- Identifiers, such as your name, address, email address, username, and telephone numbers;
- Demographic information, such as employment status among the university (Faculty, Staff, Retired, Emeriti.)
- Internet or other electronic network activity information, such as your internet protocol (IP) address, login data, unique device identifiers, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, mobile device carrier and other technology on the devices you use to access the Site; as well as usage information, such as information about how you use the Site and our products and services, referring/exit web pages, date/time stamps, error logs, and the frequency of your use of the Site; and
We also collect, use, and share de-identified information such as statistical or demographic data, which we may use for any purpose. This information could be derived from your personal information but will not reveal your identity directly or indirectly. For example, we may aggregate your usage information to calculate the percentage of users accessing a specific Site feature. However, if we combine or connect information with your personal information so that it can identify you directly or indirectly, we will treat the combined information as personal information, which will be used only as allowed by this Policy.
How We Collect Your Personal Information
We collect personal information from you via the following:
1. Personal Information You Provide to Us
- Forms you complete (or which are completed by your authorized representatives on your behalf) and other information you enter directly in the Site; and
- Your correspondence and interactions with us, including by letter, email, and telephone.
2. Information Collected Automatically
We may automatically collect certain information about the devices you use to access the Site, as well as information on how you interact with the Site, through web server logs, cookies, and other similar tracking technologies. Information gathered through cookies and web server logs may include the date and time of visits to the Site, the pages viewed, time spent at the Site, and the websites visited just before and after the Site.
How We Use Your Personal Information
We will use your personal information only when doing so is consistent with applicable law and only for the following purposes:
- To identify and respond to inquiries and feedback;
- To process requests and provide services;
- May include personalization, discounts, and other incentives;
- For internal marketing and research purposes; and
- Where necessary for the establishment, exercise, or defense of legal claims.
How We Protect Your Personal Information
We take precautions to maintain the confidentiality, integrity, and security of your personal information, including the adoption of certain physical, electronic, and procedural safeguards and procedures designed to maintain and secure your personal information from inappropriate disclosure by applicable laws and regulations. However, no security measures are perfect, and we cannot assure you that the personal information we collect will never be accessed or used in an unauthorized way.
We restrict access to personal information to those employees and agents of UCLA who need to know that information to provide UCLA services. We may disclose such information to our service providers (including financial, technical, marketing, and professional service providers and consultants). We require such third-party service providers to protect the confidentiality of your personal information and to use the information only for the purposes for which it is disclosed to them.
When We Disclose Your Personal Information
We do not sell personal information. UCLA may disclose personal information where it may be required or permitted by law, rule, or regulation. We may also disclose personal information to the following parties:
- if you request or authorize it;
- if the information is provided to help complete a transaction for you;
- if the information is provided to comply with the law, applicable regulations, governmental and quasi-governmental requests, court orders or subpoenas, to enforce our Terms of Use or other agreements, or to protect our rights, property or safety, or the rights, property or safety of our users or others (e.g., to a consumer reporting agency for fraud protection, etc.);
- if the information is provided to our agents, outside vendors, or service providers to perform functions on our behalf (e.g., analyzing data, providing marketing assistance, providing customer service, processing orders, etc.); or
- as otherwise described in this Privacy Policy or a more specific privacy policy associated with a particular department, unit, or function.
Contacting Us
If there are any questions regarding this privacy policy, you may contact us using the information below.
Click Here To Contact Us